Lease Administrator Coordinator (Commercial Property | Night shift )

Job Title : Lease Administrator Coordinator

Department : Facilities

Work Location : Taguig

Reporting To : Director, Facilities Management, and GBC Functional Lead of Legal, Compliance, and Facilities Management

Shift : Night Shift (9 : 00 PM 6 : 00 AM PHST)

Position Overview

The Lease Administrator is responsible for managing, organizing, and maintaining lease and lease-related documents and correspondence for a complex portfolio of leased real estate properties for a US-based health care company.

Key Responsibilities

• Manage real estate leases in lease accounting software, including adding new leases, updating existing lease information, and generating reports as required.
• Update and maintain various internal real estate property reports and lease documentation as needed based on transactions.
• Monitor lease expiration dates and other time-sensitive information to ensure timely completion of tasks in accordance with lease requirements.
• Participate in weekly calls to review ongoing transactions with the Director of Facilities Management and contracted Real Estate Broker Partner.
• Review transactional lease documents (e.g., LOIs) to ensure business requirements are met and standard lease language elements are addressed.
• Draft necessary documents such as notices, lease amendments, and related correspondence.
• Gather and compile information for upcoming transactions as required.
• Provide support to US-based stakeholders regarding lease terms, conditions, and compliance matters.

Qualifications