TurnKey Administrator / Coordinator - (ZR_27423_JOB)

Job Description

This is a remote position.

Schedule :

• Total hours : 40 hours per week or 8 hours per day
• Monday - Friday
• 8 : 00 AM - 5 : 00 PM EDT (or 8 : 00 PM - 5 : 00 AM Manila time)
• With 1 hour unpaid break in between

Client location or time zone : USA - EDT

Company / client overview :

The client is a full service consulting and development firm focused on serving the needs of the hospitality industry from bars to full service hotels to everything else in between. Our experienced professionals have been helping clients

Job Overview :

The TurnKey Administrator / Coordinator supports the delivery of construction projects by ensuring all administrative, documentation, and coordination tasks are completed accurately and on time. This role serves as a central point of communication between project teams, vendors, and internal departments, helping to streamline workflows and prevent delays across all project phases—from pre-construction to post-completion.

Job Description :

We are seeking a highly organized TurnKey Administrator / Coordinator to join our team. In this role, you will manage key coordination tasks that directly impact the efficiency and success of our construction projects. You will work closely with project managers, contractors, vendors, and internal teams to ensure deliverables are tracked, documentation is accurate, and schedules are maintained.

This role requires a solid understanding of construction documentation, permitting, and vendor coordination, as well as the ability to identify inconsistencies in contractor proposals and project scopes.

Responsibilities :

Requirements

Benefits

Job ID : ZR_27423_JOB

Requirements

Key Responsibilities : Organizing and maintaining project files, budgets, and schedules in project management platforms like Bitrix and Fieldwire Assisting in the preparation and review of client proposals, change orders, and billing documents Coordinating bid packages, contractor documentation, and permit submissions Reviewing quotes and submittals for completeness and consistency with project requirements Setting up and managing internal and external meetings, distributing agendas, and tracking action items Supporting cross-functional coordination with architecture, MEP, branding, and procurement teams Benefits Educational Background : Bachelor's degree in Civil Engineering, Architecture, Construction Management, or a closely related field Work Experience : At least 2 years of administrative or coordination experience within the construction, architectural, or engineering industry Technical Proficiency : Comfortable using construction / project management software (e.g., Bitrix, Fieldwire, Miro, Active Collab) and managing digital workflows Analytical Ability : Can interpret scopes of work, identify missing or inaccurate information, and escalate issues appropriately