Administrative Assistant (Healthcare) | AU | Alabang

Job Description

Setup and Location : Onsite- Alabang Site

Work Schedule :  8 : 00 AM-6 : 00 PM (AEST) | 6 : 00 AM-4 : 00 PM (PH Time)

Employment Type : Full-time

Ready to do work that actually excites you?

We are looking for a highly organized and detail oriented Administrative Assistant to join our team at Pearl Home Care. This role involves performing a variety of administrative and clerical tasks to support our management and employees, ensuring the smooth operation of our daily office activities. The ideal candidate will have excellent communication skills, be proficient in office software, and have a proactive approach to meeting the needs of our

team and clients.

What You’ll Do

You’ll be the kind of person who :

• Answer and direct phone calls, handle incoming and outgoing mail, and respond to emails.
• Organize and schedule appointments, meetings, and travel arrangements using administrative software.
• Plan meetings, take detailed minutes, and distribute them to relevant parties.
• Write, edit, and distribute various documents such as emails, memos, letters, and reports.
• Assist in the preparation of regularly scheduled reports and maintain accurate filing systems.
• Develop and maintain office policies and procedures to ensure compliance and efficiency.
• Order office supplies, research new deals, and manage inventory.
• Maintain contact lists, update databases, and ensure all records are current.
• Book travel arrangements, submit and reconcile expense reports, and manage business trips.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements

What You Bring

We’re looking for someone who :

Benefits

Why You’ll Love Working Here

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

Requirements

What You Bring We’re looking for someone with : Bachelor's degree in Business Administration, Human Resource Management, or a related is preferred. 3+ years of experience in workforce scheduling, rostering, or related administrative roles. Strong communication skills, both verbal and written, to interact with diverse stakeholders. Excellent organizational skills with a keen attention to detail in managing complex schedules. Ability to adapt quickly to new systems and processes with minimal supervision. Problem-solving skills to address scheduling conflicts and last-minute changes effectively. Strong time-management skills to prioritize tasks and meet deadlines in a fast-paced environment.