Import Seafreight Coordinator Back Office

Job Title : Import Seafreight Coordinator – Back Office

Department : Logistics / Import Operations

Reports To : Import Manager / Operations Supervisor

Job Summary :

The Import Seafreight Coordinator (Back Office) is responsible for managing all back-end processes related to Full Container Load (FCL), Less than Container Load (LCL), and Direct Import Shipments. This includes shipment registration, document verification, coordination with agents and brokers, task monitoring, and ensuring all import documentation and system records are accurate and compliant. The role supports efficient import operations by liaising with shipping lines, co-loaders, carriers, and internal departments to ensure timely clearance and delivery.

Key Responsibilities :

1. Shipment Registration and Data Management

• Register all import shipments in the system (CargoWise or equivalent), starting with consolidation and shipment entries.
• Ensure all shipment details—such as shipping line, container number, and master bill number—are accurately entered.
• For FCL shipments, input container numbers using the correct mode (FCL or BCN for consolidations).
• For LCL shipments, enter data accurately once final documents and container details are received.
• Set “Autorate” to Yes when registering shipments to ensure charges are automatically applied.

2. Coordination and Communication

3. Task Monitoring and Documentation

4. FCL-Specific Duties

5. LCL-Specific Duties

6. Direct Shipments (B Jobs)

7. Compliance and Process Control

Qualifications :

Skills & Competencies :