SCALEX Internal - Remote HR & Payroll Specialist (Xero) (Permanent Dayshift, WFH)

Job Description

This is a remote position.

PERMANENT DAYSHIFT, WFH

Remote HR & Payroll Specialist (Xero)

Location : Remote

Employment Type : Full-time; 40 hours per week

Rate : 50k PHP (negotiable)

Role summary

We’re hiring an HR & Payroll Specialist to manage compensation & benefits, process payroll using Xero, ensure compliance and maintain HR records. This role focuses on accurate payroll processing, benefits administration, and HR documentation — NOT full HR lifecycle (no heavy recruiting or L&D responsibilities).

Key responsibilities

• Process accurate, on-time payroll using  Xero   Payroll  (monthly  cycles).
• Reconcile payroll journals and coordinate with Finance for disbursements.
• Administer employee benefits (HMO enrolment, leaves, allowances, bonuses) and respond to employee enquiries.
• Maintain and update employee records (contracts, IDs, leave records, clearances and medical certificates) — digital filing and secure storage.
• Ensure compliance with statutory deadlines and prepare documentation for audits.
• Produce monthly payroll reports (payroll summary, deductions, employer costs) and ad-hoc C&B reports.
• Coordinate with external providers (HMO, payroll partners, auditors) and with Finance / Admin Team for general ledger postings.
• Improve payroll / admin processes and maintain SOPs (Standard Operating Procedures).
• Ad hoc HR admin tasks : employment certificates, onboarding checklists, exit clearances.

Must-have skills & experience

Nice to have

KPIs

Requirements

Must-have skills & experience At least 5 years of HR / payroll experience. Hands-on experience using Xero Payroll (mandatory). Strong Excel skills (formulas, pivot tables); attention to detail. Excellent documentation and record-keeping practices. Strong communication and confidentiality. Nice to have Experience in benefits procurement and HMO enrollments. Familiarity with small-to-medium headcounts (50–500 employees). KPIs Payroll error rate (target : ≤0.5% per payroll run). On-time payroll processing (100%). Employee satisfaction for payroll / support (surveyed quarterly).