Administrative Assistant

Job Description :

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong administrative skills, proficiency in Microsoft Office Suite , experience with customer relationship management (CRM) systems , and the ability to manage multiple tasks efficiently while maintaining confidentiality.

Key Responsibilities :

• Perform accurate and timely data entry , ensuring all information is up-to-date and correctly recorded.
• Manage and maintain schedules, appointments, and travel arrangements for team members.
• Prepare and edit documents, reports, and presentations using Microsoft Office Suite ( Excel, Word, PowerPoint ).
• Assist in organizing meetings, conferences, and events , including booking venues, arranging catering, and coordinating schedules.
• Maintain and update CRM systems , ensuring client information is current and accurate.
• Handle phone calls and emails , providing excellent customer service to clients and internal team members.
• Reconcile commission statements monthly by entering data from received statements into the Green Tree Commission statement format.
• Support the finance department by processing invoices, expense reports, and other financial documents.
• Follow up on quotes and manage multiple incoming quotes weekly.
• Assist in special projects and perform other administrative tasks as assigned.
• Schedule, follow up, and coordinate events as needed.
• Maintain and update the case board , ensuring all options and pricing are accurate and up to date.

Qualifications & Technical Skills :

Soft Skills :

If you meet the qualifications and are looking for an opportunity to contribute to a dynamic team, we encourage you to apply!

Benefits