Office Admin Officer

We are a world-leading smart mobility SaaS company with over 2,000,000 subscribers across 23 countries and we are looking for Office Admin Officer to join our team. Our teams are collaborative, vibrant and fast-growing and all team members are empowered with the freedom to influence our business with ideas that drive innovation and efficiency.

Responsibilities :

• Oversee and organize Cartrack PH office administration and procedures, in order to ensure smooth day-to-day operation, organizational effectiveness, efficiency and safety.
• Partner with HR to design, implement and oversee adherence of office policies and procedure. This includes developing intra-office communication protocols and streamlining initiative on admin procedure and inventory control.
• Manage, review and monitor office supplies acquisition and maintain inventory.
• Ensure company properties are properly maintained and in good condition. This includes designing and implementing Workplace & Use of Company Property Policies to help protect the company assets.
• Responsible for ensuring office financial objectives are met by preparing office annual budget, planning expenditures, analyzing variances & implement cost saving initiative, if necessary.
• Participate actively in planning and execution of employee engagement and / or company events.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems.
• Perform review and analysis of special projects in the office and keep the management properly informed.
• Manage relationships with vendors, service providers and landlords, ensuring that all items are invoiced and are paid on time.
• Manage and review contracts and price negotiations with office vendors, service providers and office lease for proper approval of the management.
• Monitor and facilitates all business permits requirements, monthly, quarterly and annually. This includes, BIR and Fire safety requirements.
• Manage company’s records and documentation.
• Oversee housekeeping personnel to ensure office cleanliness and maintenance.

Requirements :