Accounting & Admin Assistant

JOB DESCRIPTION :

• Monitoring day to day transactions (PO issuance, suppliers’ invoices, payments to suppliers, invoicing to client, petty cash transactions) in collaboration with FIMI’s Accounting Department.
• Keeping an organized and exhaustive record of all transactions (supporting documents).
• Ensuring timely payment of suppliers, monitoring of petty cash, timely invoicing to client, cash collection.
• Supporting issuance of bonds and monitoring of amounts under guarantee.
• Maintaining record of cash transactions and cash balance.
• Assisting Project Managers preparation and updating of budgets.
• Preparing monthly activity monitoring reports.
• PO issued not yet invoiced by project.
• Income statement by project (revenue and expenses).
• Outstanding invoices (clients and suppliers) and petty cash balance.
• Collecting staff timesheets to be processed by FIMI’s HR for payroll calculation.
• Acting as the local contact point for suppliers and clients for projects regarding all finance, accounting and administrative matters.
• Ensuring smooth project execution by facilitating procurement, invoicing, cash collection, petty cash, bank guarantees, and recruitment processes.
• Carrying out all other administrative matters related.
• Supporting the process of creation and registration.

QUALIFICATIONS :