Administrative Assistant - Property Services

Job Description

This is a remote position.

Schedule : Monday – Friday, 8 : 00 AM – 5 : 00 PM Pacific (1-hour unpaid break)

Total Weekly Hours : 40 Hours

Join a fast-growing property services company that manages everything from high-volume maintenance jobs to large-scale operations. With advanced work order management systems and automated processes, the company is a leader in streamlined operations and client satisfaction.

Our client is seeking an Administrative Assistant to be the backbone of daily operations. In this role, you’ll manage work orders, support invoicing, and handle client communication. You’ll combine technical system management with strong organizational skills to keep projects running smoothly and ensure excellent customer service.

Scope

Provide primary administrative support for high-volume small jobs

Assist with administration of larger projects as needed

Manage direct client communication and relationship support

Oversee and monitor work order management system

Handle invoice processing and billing tasks

Deliver remote administrative support dedicated to business operations

Responsibilities

Monitor and manage work orders using the company’s system

Track project progress and follow up on job status

Handle invoicing and billing support

Communicate with clients about work orders and updates

Provide admin support for high-volume small jobs

Maintain accurate records and documentation

Requirements

Experience with work order or project tracking systems

Strong organizational and administrative skills

Excellent client communication abilities

Ability to handle invoicing / basic accounting tasks

Tech-savvy and quick to learn new software

Experience in property services or service-based industries preferred

Independent Contractor Perks

HMO Coverage (in eligible locations)

Permanent work from home

Immediate hiring

ZR_28106_JOB

Requirements

Experience with work order or project tracking systems Strong organizational and administrative skills Excellent client communication abilities Ability to handle invoicing / basic accounting tasks Tech-savvy and quick to learn new software Experience in property services or service-based industries preferred