Job Description
This is a remote position.
Schedule
- 40 hours per week
- Monday to Friday, 9am - 6pm New Zealand
- Including a 1-hour unpaid break
Client Overview
Established in 1995, this company specializes in the importation, distribution, and servicing of medical imaging equipment and consumables. Their core focus is on X-ray technology, including human and veterinary products, with a selection that emphasizes quality, reliability, and cost-effectiveness.
The company offers a range of services such as endoscopic equipment, imaging processors, consumables, and compliance testing. They support both human and veterinary medical fields.
Their mission centers on delivering precise, advanced medical imaging solutions, backed by excellent service and long-term customer trust.
Overview
We are seeking a highly organized and detail-oriented Senior Admin Assistant to join our team. This role involves a mix of finance, administration, and light sales / marketing support. You will play a key part in keeping daily operations running smoothly, assisting with accounting, data entry, compliance, and customer communications. The ideal candidate is flexible, proactive, and comfortable working in a small business environment.
Key Responsibilities
Manage accounts receivable and payable using Xero.Prepare monthly financial accounts for management meetings, including handling international payments.Work with Unleashed to create and receipt purchase orders, allocate stock, send invoices and quotes, and handle general data entry.Assist with inbox management by drafting replies to customers and supporting customer service / general administration.Generate compliance test reports (basic tasks, training provided).Organize service work and create schedules for technicians.Provide sales support and data entry using HubSpot (experience not essential).Assist in marketing efforts using Canva and Mailchimp (experience not essential).Document repetitive processes by creating written and video procedures to ensure consistency.Key Skills & Qualifications
4+ years of experience in admin or executive assistance is a mustStrong English communication skills (spoken and written).Accounting and bookkeeping - Xero experience is a must.Willing to do light marketing tasks as neededAbility to adapt and be flexible in a small business environment.Strong organizational skills with high attention to detail.Willingness to learn new systems and processes.Independent Contractor Perks
HMO Coverage for eligible locationsPermanent work-from-homeImmediate hiringZR_28404_JOB
Requirements