Administrative Assistant

Key Responsibilities :

• Manage and verify customer orders and initiate POs in SAP and communicate corresponding instructions to factories ensuring accuracy and on time delivery.
• Coordinate all inbound ocean and air shipments, primarily from China, ensuring timely and accurate delivery of goods.
• Manage relationships and communications with freight forwarders, shipping lines, customs brokers, and suppliers to ensure efficient transportation and customs clearance.
• Oversee and manage FOB (Free on Board) shipping terms and vendor interactions to optimize cost and delivery performance.
• Monitor and manage container consolidations to maximize shipping efficiency and minimize freight costs.
• Ensure all import documentation (commercial invoices, packing lists, bills of lading, ISF filings, etc.) is accurate and compliant with U.S. Customs and Border Protection (CBP) regulations.
• Track and update shipment status regularly and proactively communicate any delays, risks, or issues to relevant stakeholders. This includes updating retailer’s portals accordingly.
• Coordinate internal stakeholders such as warehouse, purchasing, and sales teams to ensure alignment of delivery schedules with business needs.
• Maintain and update import records in compliance with government regulations and internal company policies.
• Resolve discrepancies or issues with shipments, including damage claims, demurrage, and detention charges.
• Stay informed on changes to international trade regulations, tariffs, and duty rates that could impact import operations.
• Support continuous improvement initiatives to enhance import logistics efficiency and reduce costs.

Qualifications : Required :