Administrative Assistant

Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.

At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.

Why You'll Love Working Here :

🌟 You’re Valued.

You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.

🚀 You’ll Grow.

From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.

🎉 You’ll Belong.

We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.

🏢 You’ll Work in Style.

Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.

💼 You’ll Work with Global Brands.

We match you with top international clients where you’ll work directly with their teams and make a real impact.

Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.

Purpose of the Role

The Administration Officer is responsible for providing day-to-day administrative and compliance support to ensure smooth business operations. This role manages staff onboarding, travel and accommodation bookings, inbox coordination, and documentation, while supporting vendor compliance and project mobilisation. The Administration Officer also ensures accurate job entry, purchase orders, and work orders are maintained within company systems.

Key Responsibilities

Staff Onboarding & Compliance

• Coordinate onboarding of new staff, including inductions, training documentation, and credential checks.
• Maintain accurate employee records and compliance documentation.
• Support vendor compliance processes by supplying and tracking required documents.

Travel, Accommodation & Mobilisation

Office & Inbox Management

Job & Work Order Management

Vendor & Client Support

Delegations & Exclusions

Delegations (Owns) :

Key Skills & Attributes

SIGNED by FIRST NAME LAST NAME

Signature of Employee

Name (Print) : Date :

SIGNED for and on Behalf of PILBARA TREES PTY LTD

Signature of Employer Representative

Name (Print) : Date :

Title

Director

Date :