Executive Assistant for an Office in Cubao, Quezon City

Duties and Responsibilities

Communication : Answer phone calls, take messages, and manage correspondence

Scheduling : Schedule appointments, meetings, and conferences

Record keeping : Maintain a record-keeping system for files, contacts, and employee directory

Office supplies : Oversee office equipment and supplies, and initiate requisitions to replenish inventory

Meetings : Organize and service meetings, produce agendas, take care of the food ordering and preparation for the meeting, and take minutes

Reports : Prepare letters, reports, memoranda, tables, financial data, and similar material

Client relations : Greet business clients and guests, and help visitors or clients navigate the workspace

Research : Perform more advanced executive functions, such as research

An executive assistant provides high-level administrative, organizational, and logistical support to senior executives by managing schedules, coordinating meetings and travel, handling communications, preparing reports and presentations, and maintaining confidential information. They act as a primary point of contact, ensure smooth operations, and enhance the productivity of the executives they support.