Finance Manager (SMS)

Job Description

This is a remote position.

Work Schedule : Monday to Friday 8 : 00am to 3 : 00pm Sydney Time with 1 hour unpaid break.

Part-time : Approximately 30 hours per week.

Potential to expand to 40 hours based on performance and business needs

Overview :

We are seeking a detail-oriented and experienced Finance Manager to support our financial operations, client communications, and compliance processes. The ideal candidate will have a strong accounting background, exceptional attention to detail, and the ability to manage both operational and strategic finance functions.

This role involves overseeing invoicing, reconciliations, payroll, system transitions (Xero to MYP), and continuous improvement of financial processes. The position will start as part-time (30 hours per week) with the potential to transition into a full-time role based on performance and business needs.

Key Responsibilities

Financial Operations & System Management

Accurately input and reconcile financial data, invoices, and transactions using Xero and MYP.

Manage client details, service agreements, and invoice setups within the MYP system.

Cross-check remittances and payment records between Xero and MYP.

Oversee weekly payroll processing, employee timesheets, and superannuation compliance.

Maintain 100% accuracy in financial data, reconciliations, and reporting.

Support the transition from Xero to MYP, ensuring seamless integration and process continuity.

Set up and over see Hubdoc (A receipt management tool to assist in reconciling purchases)

Financial Process Improvement

Lead initiatives to enhance finance and invoicing efficiency.

Develop and implement a late payment follow-up and debt collection program.

Establish a direct debit billing process and automated client statement system for private clients.

Provide continuous improvement recommendations within the finance department.

Take a leadership role in managing and improving the invoicing process.

Reporting & Analysis

Prepare monthly and quarterly financial reports, sales income charts, and revenue trend analyses.

Identify discrepancies, recommend corrective actions, and support management with data-driven insights.

Deliver process and performance reports after the initial three-month period.

Compliance & Administrative Support

Assist with HSEQ compliance, including maintaining equipment and vehicle servicing logs, setting reminders, and creating “Safety Shares” from hazards or incidents.

Support compliance efforts with My Aged Care and the NDIS (National Disability Insurance Scheme).

Handle portal invoicing through the DVA (Department of Veterans’ Affairs) portal, and eventually through the Aged Care and NDIS portals.

Manage finance and admin email inboxes, ensuring timely, professional communication.

Participate in virtual meetings and maintain regular updates via Microsoft Teams and WhatsApp.

Client & Sales Support (Future Scope)

Gather and verify client details, assist with customer inquiries (including elderly clients), and support sales-related follow-ups.

Ensure client information and communication records are up-to-date and accurate.

Requirements

Minimum 3-4 years of experience in accounting, bookkeeping, or finance administration (preferably within the finance industry).

Strong understanding of Australian accounting standards, payroll, superannuation, and BAS / GST compliance.

Proficiency in Xero and familiarity with MYP or similar systems.

Experience in data input, auditing, or financial compliance is highly beneficial.

MBA or advanced accounting qualification is highly desirable.

Exceptional attention to detail, accuracy, and organizational skills.

Excellent written and verbal communication skills.

Ability to handle confidential information with discretion and professionalism.

Tech-savvy, with comfort using Microsoft Teams, WhatsApp, and phone systems such as RingHotel, JustCall, or AirCall.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

ZR_29431_JOB

Requirements

Advanced proficiency in QuickBooks Online HR experience with an AU-based client / company Strong understanding of Australian bookkeeping practices, including BAS Excellent communication and documentation skills Detail-oriented, self-managed, and highly organized Ability to proactively identify and solve problems Previous experience supporting trade businesses is a strong advantage Independent Contractor Perks Permanent remote role with a collaborative team culture Opportunity to make a meaningful impact on business growth and stability Access to backup support and documented processes for smooth operations Be part of a company that values proactive communication and reliability Immediate hiring ZR_24527_JOB