Executive Operations Coordinator

Key Responsibilities :

• Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
• Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
• Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
• Prepare presentations, documents, and reports, often anticipating needs before requests are made.
• Master the executive’s preferences, systems, and work rhythms to ensure smooth daily operations.
• Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
• Represent the executive professionally in all interactions—written and verbal.
• Maintain strict confidentiality and professionalism at all times.

Qualifications :

System Requirements :

Main Computer Processor : at least i3 8th gen or i5 6th gen (quad-core) or higher

Back-up Computer Processor : at least dual-core or higher

Computer Memory / RAM : at least 8 GB (for both primary and back-up computers)

Operating System : at least Windows 10 64-bit

Internet Speed :

Primary Connection : at least 10 Mbps wired (10 Mbps and above preferred)

Back-up Connection : at least 5 Mbps