Senior Executive Operations Specialist

Job Description

This is a remote position.

Schedule :  Monday to Friday PST — Flexible during client’s business hours (with a one-hour unpaid break)

Total weekly hours : 40 hours

Client Overview

The company is a luxury events studio that moves like a high-end house—designing with intent, executing with precision, and protecting the brand at every touchpoint. Systems and processes aren’t just administrative tasks—they’re the product that enables white-glove experiences at scale.

Our client is seeking a Senior Operator, two levels above a traditional Executive Assistant—someone who combines Chief-of-Staff strategy with Operations rigor. This leader will architect the operating system for the studio, create clarity and cadence around decision-making, and ensure all work is delivered on time, on budget, and on brand.

The ideal candidate is an equal blend of strategic partner and organizational architect, raising the bar for how information flows, how teams align, and how clients experience the company’s standard of excellence.

Requirements

6–10 years of experience in operations or program management supporting senior executives (ideally in events, production, hospitality, agency, or luxury sectors)

Exceptional communication skills — concise briefs, clear writing, and strong stakeholder alignment

Financial fluency : ability to manage budgets, invoices, AR / AP, and interpret P&L statements

Composed under pressure; solution-oriented; high ownership and standards; impeccable taste

Tools You Know

Canva

Google Workspace (Docs, Sheets, Slides, Drive)

Asana or Airtable

HoneyBook (or similar)

E-signature tools

Zapier or Make

Bonus : QuickBooks, light contract redlines, Figma, or InDesign

What Success Looks Like

Proactive updates, clean handoffs, fewer fire drills, measurable efficiency gains, and portfolio-worthy delivery—every time.

Independent Contractor Perks

HMO coverage (eligible locations)

Permanent work-from-home

Immediate hiring

ZR_28194_JOB

Requirements

6–10 years of experience in operations or program management supporting senior executives (ideally in events, production, hospitality, agency, or luxury sectors) Exceptional communication skills — concise briefs, clear writing, and strong stakeholder alignment Financial fluency : ability to manage budgets, invoices, AR / AP, and interpret P&L statements Composed under pressure; solution-oriented; high ownership and standards; impeccable taste