part-time Virtual Assistant / Bookkeeper

Job Description

This is a remote position.

Job Overview : To provide administrative support to principal client (immediate superior) in Australia for a part-time 20 hours per week engagement including correspondence, scheduling, staff recruitment, onboarding, and maintaining HR documentation. As well as support the development and maintenance of a client feedback system.

Key Responsibilities :

Administrative Support

• Manage company and client emails daily — file messages appropriately and flag urgent matters for follow-up.
• Coordinate diary and calendar scheduling for the client and the wider team.
• Consistently file and organize digital documents in accordance with the SuiteFiles folder structure.
• Prepare and bind client document packs, including the use of Xero Document Packs.

Client & Workflow Management

Financial & Technical Support

Marketing & Business Development

Requirements

Benefits

Requirements

Accounting Software : Working knowledge of Xero, MYOB, Dext, and Xero Practice Manager (XPM) Workflow Tools : Experience with XBert or similar workflow and alert systems preferred Office & Productivity Tools : Proficient in Microsoft 365 (Outlook, Word, Excel, Teams) and comfortable working with cloud-based document management platforms (e.g. SuiteFiles, SharePoint, or Google Drive) Marketing Tools : Familiarity with social media scheduling and email marketing tools such as Canva, Mailchimp, Later, or Buffer (advantageous) Data Handling : Strong Excel and data entry skills, including importing CSV / QIF files and performing reconciliations accurately Exceptional organizational and time management skills with the ability to prioritize competing tasks