Executive Assistant / Bookkeeper

Yellowstone Local is a staffing and recruiting agency dedicated to supporting the skilled trades industry. We connect high-performing talent with growing home service companies across the U.S. Our clients—leaders in HVAC, plumbing, electrical services, and beyond—depend on skilled professionals to help drive their business growth. At Yellowstone Local, we take pride in matching the right people with the right opportunities, ensuring long-term success for both our clients and candidates.

Position Overview

We’re on the hunt for a highly organized and driven Executive Assistant / Bookkeeper who thrives in fast-paced environments and takes full ownership of their work. This is not your average admin gig—you’ll be the right hand to a business owner running a high-performing skilled trade operation out of California. From managing QuickBooks to coordinating vendor communications, your job is to keep things running smoothly behind the scenes. You’ll be remote, but critical to daily operations, decision-making, and follow-through.

Key Responsibilities

Manage bookkeeping through QuickBooks, including payroll coordination and invoicing

Process employee timecards and generate accurate financial reports

Assist with job costing, tracking contracts, and ordering materials

Organize and manage emails, schedules, and internal documentation

Track deadlines, follow up on key priorities, and manage task lists for the owner

Communicate directly with vendors while maintaining strict confidentiality

Support general admin operations with precision and proactivity

Why Work With Yellowstone Local :

100% remote work setup with flexibility based on client needs

Be part of a growing team that supports top-tier brands in the skilled trades

Receive dedicated training and support from both Yellowstone Local and the client

Unlock long-term growth opportunities and stability based on your performance

What’s in it for you

Pay Range : $5–$8 / hour

Schedule : 45 hours / week (Full-time, California / Pacific Time zone)

Work Setup : Fully remote and long-term

Consistency : Reliable, stable role with clear responsibilities

Impact : Direct access to business owner and chance to shape backend operations

Hiring Expectations : Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.

What We're Looking For

Minimum 3 years of experience in bookkeeping and / or executive assistant roles

Deep proficiency in QuickBooks for payroll, invoicing, and reporting

Excellent English communication skills—both written and spoken

Proven ability to manage tasks independently while working remotely

Sharp attention to detail and high level of accountability

Previous experience in small business or trade / contractor environments preferred

Familiarity with timecard platforms, Gmail, and contract management

Ability to multitask, stay organized, and maintain confidentiality under pressure

Yellowstone Local is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.