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Bookkeeper & Payroll Assistant

BruntWorkManila, 00, ph

1 day ago

Job type

Quick Apply

Job description

Job Description

This is a remote position.

Schedule :

40 hours / week - Monday to Friday 8 : 30am to 5 : 30pm PST with 1 hour unpaid break
Client timezone : PST (California)

Position Summary

The Bookkeeper & Payroll Assistant will handle day-to-day bookkeeping data entry in QuickBooks, prepare monthly financial reporting, assist with payroll hour tracking and submission, and manage follow-ups for outstanding customer payments. The ideal candidate is proactive, organized, tech-savvy, and comfortable communicating with U.S.-based staff and clients.

Key Responsibilities

Bookkeeping & Monthly Reporting

Record daily transactions, receipts, and expenses in QuickBooks Online .

Reconcile bank, credit card, and other accounts monthly.

Categorize transactions accurately under trucking-related chart of accounts (fuel, settlements, insurance, maintenance, etc.).

Prepare weekly summaries and monthly financial statements : Profit & Loss, Balance Sheet, and Cash Flow Summary.

Generate monthly 13-week cashflow summaries showing revenue, expenses, and key insights.

Maintain digital documentation for all entries (bills, receipts, settlements).

Payroll Hour Facilitation

Collect and organize weekly timecards from Trucking software and other internal sources.

Review for accuracy (hours, overtime, breaks).

Prepare payroll input sheets for external processor (Smartway’s payroll vendor).

Track employee pay rates, bonuses, and owner-operator deductions.

Maintain confidentiality of employee and driver information.

Collections & Accounts Receivable

Review open invoices in QuickBooks and factoring reports weekly.

Send polite, professional payment reminders to customers via email or phone, in collaboration with billing staff.

Update invoice status and notes in QuickBooks (Paid, Partial, Overdue).

Coordinate with factoring company on missing PODs or invoice disputes.

Create weekly AR aging report and summarize top overdue accounts.

Required Skills & Experience

2+ years bookkeeping or accounting experience (preferably with U.S.-based clients).

Strong proficiency in QuickBooks Online (certification a plus).

Familiarity with OneDrive, Excel, and PDF editing .

Excellent written and spoken English.

Prior experience in trucking, logistics, or dispatch environments preferred.

Highly organized with attention to detail and ability to meet tight deadlines.

Comfortable working independently with minimal supervision.

Tools You’ll Use

QuickBooks Online

Microsoft OneDrive

McLeod and / or LoadStop (training provided)

WhatsApp for communication

Excel reporting templates

Performance Metrics

Accuracy of reconciliations and data entry

Timeliness of financial reports (by the 10th of each month)

On-time and error-free payroll prep

Reduction in overdue AR and improved collection times

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work-from-home

Immediate hiring

ZR_28718_JOB

Requirements

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Bookkeeper • Manila, 00, ph

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