Administrative & Event Coordination Specialist

Job Description

This is a remote position.

Schedule : Monday to Friday : AU hours (6 AM – 3 PM Manila Time) or UK business hours (5 PM – 2 AM Manila Time)

Total weekly hours : 40 Hours

Responsibilities

Perform efficient data entry and maintain meticulous records

Prepare detailed reports and presentation templates using tools like Google Slides

Address and respond to customer inquiries via phone, chat, email, or video calls with professionalism and clarity

Prepare and organize sales invoices, contracts, and other financial documents

Update and maintain customer records, marketing lists, and other databases

Coordinate with other departments to ensure smooth workflow and timely task completion

Assist in organizing and scheduling meetings, appointments, and events

Handle sensitive customer information with discretion and ensure data protection

Requirements

Strong written and verbal English communication skills

Reliable, detail-oriented, and highly organized

Excellent time management and ability to prioritize tasks

Basic proficiency in Excel and other MS Office tools

Ability to edit PDF files for contracts and agreements

Quick learner, adaptable to changing tasks and priorities

Technical proficiency with G Suite and other online tools

Experience handling voice interactions with a focus on customer satisfaction

Prior experience in a similar administrative or support role with voice interactions

Familiarity with cloud storage solutions like Google Drive or Dropbox

Experience in event planning or coordination

Experience with HubSpot is a plus

Must be based within Mega Manila for occasional onsite meetings or events.

Independent Contractor Perks

HMO coverage for eligible locations

Permanent work-from-home setup

Immediate hiring

ZR_28965_JOB

Requirements

Strong written and verbal English communication skills Reliable, detail-oriented, and highly organized Excellent time management and ability to prioritize tasks Basic proficiency in Excel and other MS Office tools Ability to edit PDF files for contracts and agreements Quick learner, adaptable to changing tasks and priorities Technical proficiency with G Suite and other online tools Experience handling voice interactions with a focus on customer satisfaction Prior experience in a similar administrative or support role with voice interactions Familiarity with cloud storage solutions like Google Drive or Dropbox Experience in event planning or coordination Experience with HubSpot is a plus