Junior Admin Specialist

I. Office Management and Support :

Assist with general office tasks such as monitoring office supplies and cleaning supplies of the company ensuring a clean and organized work environment.

Process and monitor billing & insurance expenses of the company.

Perform data entry tasks and maintain accurate records and filing systems.

Maintain an organized and efficient electronic and physical filing system.

II. Scheduling & Coordination :

Coordinate logistics for events or meetings arranging refreshments and preparing vehicle arrangement and other related materials if necessary.

Coordinate with messenger / utilities for tasks to be accomplish.

Coordinate and manage car bookings with requester and drivers.

III. Documentation & Filing :

Organize and maintain physical and digital filing systems.

Assist with document preparation, scanning, and photocopying.

Ensure proper labeling and archiving of records for easy retrieval.

Secure and safeguard confidential company documents.

IV. General Administration :

Provide reception coverage as needed, greeting visitors and directing them appropriately.

Provide general administrative support to senior staff and managers, including report preparation, research, and other tasks as assigned.

Maintain a high level of confidentiality and discretion regarding sensitive information.

Troubleshoot basic office equipment issues (e.g., printer, copier) and liaise with IT support when necessary.

Assist with coordinating events, team activities, and other office functions.

Support the preparation and formatting of presentations and meeting agendas.