Executive Assistant Based in Philippines

Job Description

This is a remote position.

• This position is oriented to people based in Philippines

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to our executive leadership team. This role requires excellent communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel.

Prepare and organize documents, reports, and presentations for executive meetings.

Act as the primary point of contact between executives and internal / external stakeholders.

Handle confidential information with the highest level of professionalism and integrity.

Coordinate domestic and international travel arrangements, itineraries, and expense reports.

Support strategic initiatives by tracking action items, deadlines, and follow-ups.

Assist with the preparation and distribution of communications, announcements, and meeting notes.

Manage special projects, research, and ad-hoc requests as assigned.

Anticipate executive needs and proactively provide solutions.

Requirements

Bachelor’s degree in Business Administration, Communications, or related field (preferred).

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.

Exceptional organizational and time-management skills with the ability to prioritize effectively.

Strong written and verbal communication skills.

High level of discretion and confidentiality.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.).

Ability to adapt quickly, work independently, and handle competing priorities under pressure.

Preferred Skills

Experience in a fast-paced corporate or startup environment.

Strong problem-solving and critical-thinking abilities.

Multilingual communication skills (a plus).

Requirements

Fluent English speaking Skills Proven experience as a bookkeeper or in an accounting / data entry role for U.S.-based companies. Proficiency in QuickBooks Online — daily use, reconciliations, reporting, and troubleshooting. Strong understanding of U.S. accounting principles and compliance. High level of accuracy and attention to detail. Proficiency with Microsoft Excel or Google Sheets. Strong organizational and time management skills. Ability to handle sensitive and confidential information.