Office Manager - (ZR_27712_JOB)

Job Description

This is a remote position.

Job Highlights :

Contract : Independent Contract

Client Timezone :  Los Angeles, California USA

About the Role :

We’re looking for a highly organized and detail-oriented   Remote Office Manager   to support our day-to-day administrative operations. This role is perfect for someone with a strong background in legal or administrative environments, excellent bilingual communication skills, and experience with accounting tools like   QuickBooks Online (QBO) or XERO .

You’ll be a critical part of the team—responsible for managing internal processes, handling vendor and client invoices, maintaining documentation, and ensuring everything runs like clockwork.

Key Responsibilities :

• Oversee and manage daily administrative operations in a remote setting.
• Create and issue invoices to clients; track and log vendor invoices using   QuickBooks Online (QBO) .
• Maintain accurate and organized records across digital filing systems.
• Manage internal documentation including contracts, reports, and legal files.
• Draft, edit, and proofread documents using   Microsoft Word ; build and manage spreadsheets in   Excel   and   Google Sheets .
• Communicate professionally in English language (B2-level proficiency required).
• Collaborate with legal and accounting teams to ensure compliance and efficiency.
• Support internal teams with scheduling, reporting, and coordination of meetings.

Qualifications :

Independent Contractor Perks

ZR_27712_JOB

Requirements

Key Responsibilities : Oversee and manage daily administrative operations in a remote setting. Create and issue invoices to clients; track and log vendor invoices using QuickBooks Online (QBO). Maintain accurate and organized records across digital filing systems. Manage internal documentation including contracts, reports, and legal files. Draft, edit, and proofread documents using Microsoft Word; build and manage spreadsheets in Excel and Google Sheets. Communicate professionally in English language (B2-level proficiency required). Collaborate with legal and accounting teams to ensure compliance and efficiency. Support internal teams with scheduling, reporting, and coordination of meetings. Qualifications : 3+ years of experience in an administrative or legal / law related area or industry is preferred. Experience in using ASANA is required. Proven expertise using QuickBooks Online (QBO) or XERO for invoicing and vendor tracking. C2-level proficiency in English and a second language (written and verbal; Spanish is preferred) Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Excellent attention to detail and ability to manage multiple tasks remotely. Strong written and verbal communication skills. Experience in a remote work environment is a plus.