Administrative Assistant (Beauty / Makeup Industry)

Job Description

This is a remote position.

Job Highlights

Contract : Independent Contractor

Schedule : Minimum 20 hours per week, flexible remote work arrangement

Client Timezone :   Australian timezone

Client Overview

Join an award-winning makeup brand that’s experiencing exciting growth in both retail and wholesale markets. This established beauty business operates across multiple channels, serving individual customers and retail stockists throughout Australia. The company is at a pivotal growth stage, transitioning from a solo operation to building a supportive team. You’ll work directly with the passionate business owner who has deep industry expertise and a clear vision for expansion. This is an opportunity to be part of a successful beauty brand’s next chapter while gaining valuable experience across all aspects of business operations.

Job Description

We’re seeking a versatile Administrative Assistant to join our dynamic beauty business and play a crucial role in streamlining operations across retail and wholesale channels. This engaging position offers incredible variety, combining administrative excellence with creative marketing support in the exciting makeup industry. You’ll be instrumental in managing stockist relationships, executing email marketing campaigns, and supporting social media initiatives while handling essential business operations. This role is perfect for someone who thrives in a fast-paced environment and wants to contribute meaningfully to a growing beauty brand’s success.

Responsibilities

• Manage comprehensive product databases including wholesale pricing, retail pricing, and inventory specifications using Excel
• Create and execute targeted email marketing campaigns to customers and stockists, focusing on monthly product spotlights and seasonal promotions
• Organize and distribute professional product photography collections to retail partners through cloud-based systems
• Maintain ongoing communication with current stockists and support outreach to potential new retail partners
• Design engaging social media content using established brand templates, including customer testimonials and product highlights
• Support Instagram posting and community engagement activities to build brand presence
• Coordinate marketing initiatives for major sales events including Black Friday and holiday campaigns
• Handle administrative tasks such as calendar management, task prioritization, and data organization
• Assist with content development for educational materials and potential online course creation
• Provide research support and help manage digital advertising campaigns using existing creative assets

Requirements

Benefits

Independent Contractor Perks :

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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Requirements

Requirements : Genuine interest in or knowledge of makeup and beauty products preferred Strong proficiency with Excel, Google Drive, and Canva design platform Experience with email marketing platforms and social media management Excellent organizational skills and attention to detail Outstanding written communication abilities Ability to work independently while following established brand guidelines and templates Comfortable with basic graphic design and content creation tasks Reliable internet connection and professional home office setup for remote work Available for minimum 20 hours per week with potential for increased hours as business grows