Accounts Payable Reconciliation Associate (Night Shift)

General Description

The Accounts Payable Reconciliation Associate is responsible for ensuring accuracy and integrity in vendor account reconciliations. This role manages dispute resolution, aging reports, and non-program claims such as returns, invoice discrepancies, consignment, and invalid freight or logistics charges. It also includes preparation of monthly SOX audit reconciliation packages. The role requires strong problem-solving skills, attention to detail, and the ability to work effectively in a high-volume environment with multiple stakeholders.

Key Responsibilities

Perform vendor account reconciliations, ensuring accuracy and timely resolution of discrepancies.

Manage non-program claims, including returns, invoice mismatches, consignment, and invalid freight / logistics.

Handle vendor debit claiming, dispute resolution, and exception cases.

Monitor and manage aging reports to address overdue items.

Prepare and maintain monthly SOX audit reconciliation packages with supporting documentation.

Collaborate with cross-functional teams to investigate and resolve reconciliation issues.

Contribute to process improvements and internal control compliance.

Qualifications

Bachelor’s degree in Accounting, Finance, or related field preferred.

2–4 years of accounts payable or reconciliation experience in a high-volume environment.

Proficiency in MS Office applications; advanced Excel skills (Pivot Tables, VLOOKUP, SUMIFS) highly preferred.

Strong analytical and problem-solving skills with experience in exception and dispute resolution.

Knowledge of vendor debit claiming and reconciliation processes.

Familiarity with ERP systems (e.g., SAP, Oracle) is an advantage.

Strong communication skills and ability to work collaboratively across teams.