Maintenance Coordinator

Job Description

This is a remote position.

Schedule : Monday – Friday, 8 : 00 AM – 5 : 00 PM PST

Total Weekly Hours : 40 Hours

Our client is seeking a proactive Maintenance Coordinator to oversee all property maintenance operations. This role is responsible for ensuring daily maintenance activities are completed efficiently, safely, and on schedule, while also handling invoicing, billing, and data entry for operational activities.

The ideal candidate is organized, detail-oriented, and skilled at coordinating teams, vendors, and projects. Strong communication and problem-solving abilities are essential to succeed in this role.

Responsibilities

Property Maintenance

Track all daily work orders using property management software (e.g., AppFolio).

Update work orders with notes and before / after photos before closing.

Maintain accurate records of maintenance activities, repairs, and costs.

Plan and schedule maintenance tasks and projects for timely resolution.

Coordinate with the Maintenance Foreman, Technicians, Property Management team, residents, and vendors to prioritize tasks.

Provide guidance and support to ensure efficient, safe task completion.

Prepare maintenance performance and issue reports for management review.

Invoicing and Billing

Manage billing processes, ensuring timely invoicing and payment collection.

Monitor maintenance expenditures and recommend cost-saving measures.

Maintain inventory of supplies and equipment, verifying weekly stock at warehouse locations.

Coordinate procurement of materials and equipment as needed.

Safety & Communication

Ensure preventive maintenance schedules are consistently followed.

Enforce safety and regulatory compliance across all projects.

Maintain clear, ongoing communication with all stakeholders.

Stay current on industry regulations and best practices.

Requirements

3–5 years of proven experience as a Maintenance Coordinator or in a similar role.

Proficient in computer applications; QuickBooks and AppFolio experience preferred.

Excellent organizational, communication, and interpersonal skills.

Strong attention to detail and problem-solving ability.

Quick learner with the ability to use work order and timesheet software effectively.

Customer-service oriented with a proactive, positive attitude.

Independent Contractor Perks

HMO coverage available for eligible locations

Permanent work-from-home arrangement

Immediate hiring

ZR_27388_JOB

Requirements

3–5 years of proven experience as a Maintenance Coordinator or in a similar role. Proficient in computer applications; QuickBooks and AppFolio experience preferred. Excellent organizational, communication, and interpersonal skills. Strong attention to detail and problem-solving ability. Quick learner with the ability to use work order and timesheet software effectively. Customer-service oriented with a proactive, positive attitude.