Office Manager

LANDinc is a global leader in urban design, landscape architecture, and environmental planning.

Partnering with forward-thinking clients, we create remarkable spaces that offer innovative and lasting solutions to the challenges of an ever-changing world.

Toronto Canada-based LANDinc, has joined forces with Singapore’s industry leading STX Landscape Architects to expand their global footprint and strengthen their ability to deliver innovative and visionary design solutions across North America, Asia, and the Middle East / North Africa region.

Together, these two international offices are well positioned for strategic worldwide expansion.

We are also opening a new office in the Manila (Alabang) / Cebu.

We are seeking an experienced and highly organized Office Manager to join our Philippines team immediately.

This role is key to ensuring organizational effectiveness and efficiency within the Philippines’ Office and across our global design studio.

Position Overview : The Office Manager will support the Philippines’s Office with a wide variety of administrative and organizational responsibilities.

Tasks include managing day-to-day office operations, coordinating meetings and travel, and working collaboratively across the business.

The ideal candidate will ensure smooth office operations, provide top-tier administrative support, and foster a welcoming and productive environment for the entire team.

This position reports to the Principal in Canada.

The role requires the new hire to work at our upcoming office in Manila / Cebu, Philippines.  What you will be doing : Administrative Support : Manage correspondence, including emails, letters, and phone calls, ensuring timely responses.

Schedule and coordinate meetings, appointments, and work closely with the Principals’ office in Canada and Singapore.

Prepare and edit documents, reports and presentations.

Maintain filing systems, ensuring confidentiality and security of sensitive information.

Provide advanced calendar management to optimize productivity, troubleshoot scheduling conflicts, and prioritize critical tasks.

Serve as the professional and welcoming face of the office to visitors, vendors, and other stakeholders.

Office Management : Oversee daily office operations, supplies, and equipment maintenance.

Ensure the office is well-organized, stocked, and functioning efficiently.

Liaise with vendors, service providers, and building management to address operational needs including IT support.

Implement and maintain office policies and procedures.

Team Support : Act as the main point of contact for internal and external stakeholders.

Coordinate onboarding for new employees in collaboration with HR and maintain employee records.

Plan and execute company events, meetings, and celebrations.

Foster collaborative relationships with employees, the Principals, and external partners.

Financial Tasks : Assist in preparing budgets and tracking expenses.

Assist with invoices processing, receipts, and reimbursements.

Project Coordination : Support special projects assigned by the President.

Gather and analyze data to provide actionable insights for decision-making.

Assist with fundraising reports.

Assist with ad hoc requests.

What you bring along : University degree or college diploma, preferably in Business Administration, or Public Relations.

Minimum of 5 years of experience in office management within a professional setting.

Experience in architectural office is an asset.

Professional proficiency in spoken and written English is a must.

Strong knowledge of office procedures, including procurement, travel arrangements, and event planning.

Exceptional time management, organizational, and multitasking skills, with minimal supervision required.

Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).

Proven ability to handle confidential information with discretion and professionalism.

Outstanding interpersonal and communication skills, both written and verbal.

High attention to detail and accuracy in all tasks.

Flexibility to accommodate occasional early morning or evening meetings.

Self-motivated, proactive, and creative problem-solving abilities.

Ability to work independently while managing several projects simultaneously.

Adaptability to changing business needs and priorities.

Trustworthy, honest, and respected for professionalism in all interactions.

Work Environment : Collaborative and supportive team culture.

Competitive compensation and vacation packages aligned with industry standards.

Opportunities for career growth and professional development.

How to Apply : We thank all applicants for their interest.

However, only those selected for an interview will be contacted.

Candidates must be eligible to work in the Philippines.

To apply, please send your resume showcasing your qualifications, skills, and experience.

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