Executive Assistant

Job Description

This is a remote position.

KEY RESPONSIBILITIES :

• Manage calendars, coordinate meetings, and schedule appointments for the executive(s).
• Prepare, edit, and format documents, presentations, and reports as needed.
• Handle incoming and outgoing correspondence, ensuring timely responses and prioritising urgent matters.
• Act as a point of contact between executives, clients, team members, and external stakeholders.
• Draft, proofread, and send communications on behalf of the executive(s) as required.
• Organise and manage internal and external communications to ensure alignment and clarity.
• Arrange complex travel itineraries, including flights, accommodations, and transportation.
• Prepare travel documentation and ensure all logistics are in place for seamless trips.
• Manage expense reports, reimbursements, and budgets related to executive activities.
• Assist in planning and executing company events, meetings, and projects.
• Track deadlines, follow up on project progress, and provide reminders and updates to the executive(s).
• Conduct research, compile data, and prepare materials to support decision-making.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Uphold privacy standards in all aspects of communication and documentation.

Requirements

Benefits

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.

Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent.

We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more.

Here are just some of our benefits :

Requirements

Minimum 2 years’ experience in sales support, pricing administration, or a similar role. Proficiency in Microsoft Excel (intermediate to advanced; including VLOOKUPs, pivot tables and data validation). Strong working knowledge of Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). Experience with ERP systems (Pronto or similar) for pricing and customer data maintenance. Familiarity with eCommerce or buying platforms for updating pricing and product data. Strong attention to detail and commitment to data accuracy. Excellent time management and prioritisation skills to meet deadlines and manage high task volumes. Clear and professional communication skills, both written and verbal. Ability to work autonomously and proactively, escalating issues when necessary. Adaptability and flexibility to respond to changing priorities in a fast-paced environment. Analytical skills with the ability to interpret trends and identify data discrepancies. Knowledge of compliance processes, audit trails and version control is highly regarded.