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Executive Assistant - (ZR_27853_JOB)
BruntWorkQuezon, QUE, ph4 days ago
Job type
- Quick Apply
Job descriptionFacilitate smooth communication across the global executive team, Board, and key investors, ensuring alignment and timely information flow. Prepare briefing materials, agendas, and pre-reads for global leadership meetings, Board sessions, investor presentations and external engagements. Draft and manage internal communications from the Co-CEO, including all-staff updates, strategic announcements and executive messages. Track and help drive completion of key Co-CEO initiated projects and follow-ups with internal teams. Manage and coordinate project plans and timelines for major cross-functional initiatives, particularly those related to product development. Coordinate inputs and reporting for Board and Executive and Founder Team (EFT) meetings, ensuring timely and accurate deliverables. Assist in compiling, formatting, and editing presentations, investor packs, reports, and strategic documentation. Support the Co-CEO by streamlining admin processes and ensuring the Co-CEO’s bandwidth is preserved for high-value work. Manage expenses for the Co-CEO and coordinate approvals. Coordinate with regional teams across APAC, EMEA, and the Americas to align Co-CEO planning with global business needs. Maintain effective systems and documentation for executive communications, meeting cadences and recurring operating rhythms. Handle confidential and sensitive matters with discretion, tact, and integrity. Build strong working relationships with senior executives, Board members, and external partners, representing the Co-CEO’s office with professionalism and trust. Facilitate an efficient, respectful and highly-integrity interface between the Co-CEO and the wider organization. Proactive, solution-oriented, and able to work independently in a remote-first, dynamic, high-growth environment. Highly organized with strong attention to detail and time management under pressure. Strong written and verbal communication skills. High emotional intelligence and professional maturity. Ability to juggle priorities and coordinate across complex global environments. 5+ years in a senior Executive Assistant or Chief of Staff-type role supporting a CEO or C-suite executive. Experience in a high-growth, fast-paced tech, media, or advertising environment preferred. Proven ability to support global operations, across time zones and diverse cultures. Experience working with Board members and confidential executive matters. The rare opportunity to help support the transition of a scale up business into a global leader Remote working, flexible hours and a commitment to work / life balance Celebrate your birthday your way, every year, with a paid day off Work with the world’s leading gaming brands, advertisers, talent and more A team culture that empowers you through clear structure and autonomy, encourages learning and celebrates success Change the face of gaming while also having fun on virtual monthly all team afternoons The company fosters a high-performance, results-oriented culture that encourages entrepreneurial thinking and accountability. We want all of our team members to be setting the tone for excellence, collaboration, innovation and above all else action! With HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job Provide high-level administrative support to the Co-CEO including calendar, travel, inbox, and meeting management across multiple time zones. Anticipate the Co-CEO’s needs and proactively manage schedules, ensuring focus on strategic priorities. Act as a key liaison between the Co-CEO and internal / external stakeholders, maintaining professionalism and confidentiality at all times. Lead note taking during executive meetings, ensuring follow-ups and key action are tracked. 2. Global Coordination & Communication Facilitate smooth communication across the global executive team, Board, and key investors, ensuring alignment and timely information flow. Prepare briefing materials, agendas, and pre-reads for global leadership meetings, Board sessions, investor presentations and external engagements. Draft and manage internal communications from the Co-CEO, including all-staff updates, strategic announcements and executive messages. 3. Project & Workflow Management Track and help drive completion of key Co-CEO initiated projects and follow-ups with internal teams. Manage and coordinate project plans and timelines for major cross-functional initiatives, particularly those related to product development. Coordinate inputs and reporting for Board and Executive and Founder Team (EFT) meetings, ensuring timely and accurate deliverables. Assist in compiling, formatting, and editing presentations, investor packs, reports, and strategic documentation. 4. Operational Excellence Support the Co-CEO by streamlining admin processes and ensuring the Co-CEO’s bandwidth is preserved for high-value work. Manage expenses for the Co-CEO and coordinate approvals. Coordinate with regional teams across APAC, EMEA, and the Americas to align Co-CEO planning with global business needs. Maintain effective systems and documentation for executive communications, meeting cadences and recurring operating rhythms. 5. Discretion & Relationship Management Handle confidential and sensitive matters with discretion, tact, and integrity. Build strong working relationships with senior executives, Board members, and external partners, representing the Co-CEO’s office with professionalism and trust. Facilitate an efficient, respectful and highly-integrity interface between the Co-CEO and the wider organization. What do I need to bring? Proactive, solution-oriented, and able to work independently in a remote-first, dynamic, high-growth environment. Highly organized with strong attention to detail and time management under pressure. Strong written and verbal communication skills. High emotional intelligence and professional maturity. Ability to juggle priorities and coordinate across complex global environments. 5+ years in a senior Executive Assistant or Chief of Staff-type role supporting a CEO or C-suite executive. Experience in a high-growth, fast-paced tech, media, or advertising environment preferred. Proven ability to support global operations, across time zones and diverse cultures. Experience working with Board members and confidential executive matters. What do I get from this opportunity? The rare opportunity to help support the transition of a scale up business into a global leader Remote working, flexible hours and a commitment to work / life balance Celebrate your birthday your way, every year, with a paid day off Work with the world’s leading gaming brands, advertisers, talent and more A team culture that empowers you through clear structure and autonomy, encourages learning and celebrates success Change the face of gaming while also having fun on virtual monthly all team afternoons The company fosters a high-performance, results-oriented culture that encourages entrepreneurial thinking and accountability. We want all of our team members to be setting the tone for excellence, collaboration, innovation and above all else action! Requirements 5-10+ years’ experience in progressively senior roles within administration, PA and EA roles for senior executive / CEO level Comfortable with the challenges that come with a rapidly scaling business and a willingness to get in and make things happen An ability to problem solve and apply your knowledge to different scenarios. Capable of thriving in a fast-paced, evolving environment where you can prioritize effectively. Exceptional interpersonal, written and verbal communication skills Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Excellent time management skills and organizational skills Attention to detail Professional discretion The ability to work in a highly autonomous role balancing fun & performance
Job Description
This is a remote position.
8 hours a day / 40 hours a week Work Schedule : 9AM - 6PM EST with a 1 hr unpaid break
What will I be responsible for delivering?
1. Executive Support
- Provide high-level administrative support to the Co-CEO including calendar, travel, inbox, and meeting management across multiple time zones.
- Anticipate the Co-CEO’s needs and proactively manage schedules, ensuring focus on strategic priorities.
- Act as a key liaison between the Co-CEO and internal / external stakeholders, maintaining professionalism and confidentiality at all times.
- Lead note taking during executive meetings, ensuring follow-ups and key action are tracked.
2. Global Coordination & Communication
3. Project & Workflow Management
4. Operational Excellence
5. Discretion & Relationship Management
What do I need to bring?
What do I get from this opportunity?
Requirements
5-10+ years’ experience in progressively senior roles within administration, PA and EA roles for senior executive / CEO level
Comfortable with the challenges that come with a rapidly scaling business and a willingness to get in and make things happen
An ability to problem solve and apply your knowledge to different scenarios.
Capable of thriving in a fast-paced, evolving environment where you can prioritize effectively.
Exceptional interpersonal, written and verbal communication skills
Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Excellent time management skills and organizational skills
Attention to detail
Professional discretion
The ability to work in a highly autonomous role balancing fun & performance
Strong cultural alignment with our company values of Kind, Effective and Pioneering
Independent Contractor Perks
ZR_27853_JOB
Requirements
What will I be responsible for delivering? 1. Executive Support
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Executive Assistant • Quezon, QUE, ph
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