Office Assistant

Job Description

This is a remote position.

Job Highlights

Contract : Independent Contractor

Schedule : Monday to Friday, 9 : 00 AM – 5 : 00 PM Eastern (30-minute paid break)

Location : Remote

Key Responsibilities

• Answer and route incoming phone calls; take messages and follow up as needed
• Manage, sort, file, and organize physical and digital documents, ensuring easy retrieval
• Handle incoming and outgoing mail, courier pickups, and deliveries
• Draft, format, and send emails and correspondence on behalf of staff
• Maintain office supplies inventory and place orders when stocks run low
• Assist with scheduling, calendar management, and appointment coordination
• Support day-to-day clerical tasks (scanning, photocopying, data entry, faxing)
• Liaise with clients, vendors, and internal teams to facilitate communication
• Assist with ad hoc administrative projects and special tasks as assigned

Requirements

Preferred Experience

Benefits

Independent Contractor Perks :

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_28325_JOB

Requirements

Requirements : Excellent verbal and written communication skills Strong organizational and time-management abilities Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace Attention to detail and ability to multitask Professionalism with phone etiquette and customer-facing interactions Discretion and reliability with handling confidential information Ability to adapt to changing priorities and assist in a fast-paced environment Preferred Experience Prior office or administrative support experience Basic understanding of document management systems Prior experience in a technical, construction, or architectural support environment (a plus)