Admin Assistant

Job Description

This is a remote position.

Schedule : Tuesday - Saturday

8-hour shift : Approx 7AM - 4PM MST Time zone (must)

Bring on the new :

We are a trend-setting and trailblazing media production firm in Calgary and Edmonton. Over the past decade, we have made our mark in the Real Estate Marketing industry; however, we know this is only the beginning. We are a team of forward thinkers who strive to constantly become better than the people we were yesterday. Staying on top of industry trends enables us to maintain our position as industry leaders. We pride ourselves on going above and beyond in all that we do, especially for our clients.

A bit about you :

You are the one who ensures clients receive their deliverables on scope, on time, every time. You’ll assist in the coordination of client bookings with our internal team, and otherwise be the main personnel in charge of deliverables that go out daily. You enjoy organizing and take pride in having the best tools and methods of keeping things well-sorted. You take initiative, you schedule appointments like a boss, tackle administrative projects with ease, and have a knack for seeing when your team needs help before they even ask. Your attention to detail is unparalleled; you notice where gaps exist and work to close them yourself when possible.

A few things you’ll be doing :

Understand our processes, packages, and pricing

Review all outbound projects prior to delivery to clients (checking spelling, addresses, custom requests, and ensuring the scope matches what was requested)

General billing and accounting tasks with clients and third parties

General administrative tasks

Availability to work outside of regular office hours, as needed (Saturdays)

Deliveries : photos, measurements, 3d tours, video uploads, and more.

Retouch photos using simple AI tools

Quality control, checking our output for any glaring issues

Requirements

Two or more years of administrative experience is preferred

Proficiency with computers and using cloud based software

Proficiency with Word and Excel

Tech savvy and can learn new software quickly

Precision and thorough attention to detail is absolutely necessary & critical in this role

Must be professional and have strong communication & interpersonal skills (both oral and written are preferred)

Comfortable working independently

Positive and friendly personality

Excellent organizational skills are key

Driven and excellent initiative skills

Handles a fast-paced work environment

Accountability : Ensuring everything is done

This is a fully remote position and we're looking for someone who is flexible to work from Tuesdays to Saturdays .

Benefits

• With HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring
• Steady freelance job

ZR_29661_JOB

Requirements

A few things you’ll be doing : Understand our processes, packages, and pricing Review all outbound projects prior to delivery to clients (checking spelling, addresses, custom requests, and ensuring the scope matches what was requested) General billing and accounting tasks with clients and third parties General administrative tasks Availability to work outside of regular office hours, as needed (Saturdays) Deliveries : photos, measurements, 3d tours, video uploads, and more. Retouch photos using simple AI tools Quality control, checking our output for any glaring issues Requirements Two or more years of administrative experience is preferred Proficiency with computers and using cloud based software Proficiency with Word and Excel Tech savvy and can learn new software quickly Precision and thorough attention to detail is absolutely necessary & critical in this role Must be professional and have strong communication & interpersonal skills (both oral and written are preferred) Comfortable working independently Positive and friendly personality Excellent organizational skills are key Driven and excellent initiative skills Handles a fast-paced work environment Accountability : Ensuring everything is done This is a fully remote position and we're looking for someone who is flexible to work from Tuesdays to Saturdays.