Project Administration Assistant

Job Description

This is a remote position.

Schedule :   Monday to Friday, 8 : 00 AM – 5 : 00 PM (Brisbane Time) — includes a 1-hour unpaid break

Total weekly hours : 40 Hours

Our client is seeking a highly organized and detail-oriented Project Administration Assistant to provide critical administrative support to their project management and estimating teams. This role is key to ensuring accurate project documentation, efficient financial processes, and smooth day-to-day project operations from start to finish.

The ideal candidate is a proactive problem-solver who thrives on maintaining order, supporting team objectives, and contributing to overall project success

Responsibilities

Project Documentation & Data Management

Maintain and organize all project-related files in the cloud storage system, including weekly downloads and filing of site photos, daily risk assessments, and safety documents

Assist in preparing project documentation, including Safe Work Method Statements (SWMS) and Safety Plans

Support the project archiving process upon project completion

Financial & Procurement Support

Manage the purchase order lifecycle, reviewing and closing old purchase orders on a weekly or fortnightly basis

Assist the estimating team by requesting monthly utility location reports, updating tracking spreadsheets, and ensuring accurate filing

Help prepare monthly budget templates and download budget reports for project managers

Assist with sending monthly client statements

Compliance & General Administration

Perform essential administrative tasks to ensure compliance and operational efficiency

Provide general administrative support to the project and estimating teams as required

Requirements

Proven experience in an administrative support role, preferably within project management, construction, or a similarly fast-paced environment

Exceptional organizational skills and meticulous attention to detail

High proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Ability to manage multiple tasks, prioritize effectively, and consistently meet deadlines

Excellent written and verbal communication skills

Reliable, proactive mindset with the ability to work independently and collaboratively

Knowledge of a major ERP system (e.g., Dynamics) and basic SQL is a strong advantage

Independent Contractor Perks

HMO coverage available for eligible locations

Permanent work-from-home arrangement

Immediate hiring

ZR_27461_JOB

Requirements

Proven experience in an administrative support role, preferably within project management, construction, or a similarly fast-paced environment Exceptional organizational skills and meticulous attention to detail High proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to manage multiple tasks, prioritize effectively, and consistently meet deadlines Excellent written and verbal communication skills Reliable, proactive mindset with the ability to work independently and collaboratively Knowledge of a major ERP system (e.g., Dynamics) and basic SQL is a strong advantage