Administrative & Project Management Assistant

Job Description

This is a remote position.

Schedule : Monday to Friday, 9 : 00 AM – 6 : 00 PM PST

Total Weekly Hours : 40 Hours

Our client is seeking a highly organized and proactive Administrative & Project Management Assist ant to support a dual-role physician specializing in Physical Medicine & Rehabilitation and Pain Medicine—who also serves as a medical school faculty member and private practice entrepreneur.

This is an exciting opportunity to work at the intersection of clinical care, education, and research. The ideal candidate is a self-starter with excellent organizational skills and a passion for helping mission-driven medical businesses grow. This role offers career growth potential into leadership or executive operations as the practice and academic programs expand.

Responsibilities

Administrative Support

Manage a dynamic calendar for clinical, academic, and business activities

Coordinate logistics for patient encounters, student sessions, and interprofessional meetings

Draft and respond to emails, schedule appointments, and manage follow-ups with minimal supervision

Maintain and organize critical documents, files, and workflows

Project Management

Track milestones and drive progress across multiple projects (research, education, business operations)

Support private practice setup and scaling (licensing, credentialing, marketing coordination, vendor management)

Assist with research study logistics, including IRB submissions, data collection, and manuscript timelines

Coordinate education and training activities (lecture scheduling, CME planning, student coordination)

Identify opportunities to improve workflows and implement efficient systems

Requirements

Experience in healthcare, academic administration, or small business operations preferred

Strong organizational, time-management, and multitasking abilities

Excellent written and verbal communication skills

Proficiency with Google Workspace, Microsoft Office, Zoom, and project management tools

Ability to handle sensitive and confidential information with professionalism

Preferred Qualifications

Background or interest in healthcare, pre-med, or clinical project management

Familiarity with EMR systems, credentialing, or practice startup processes

Interest in leadership, operations, or business development

Independent Contractor Perks

HMO coverage available for eligible locations

Permanent work-from-home arrangement

Immediate hiring

ZR_27582_JOB

Requirements

Requirements Experience in healthcare, academic administration, or small business operations preferred Strong organizational, time-management, and multitasking abilities Excellent written and verbal communication skills Proficiency with Google Workspace, Microsoft Office, Zoom, and project management tools Ability to handle sensitive and confidential information with professionalism Preferred Qualifications Background or interest in healthcare, pre-med, or clinical project management Familiarity with EMR systems, credentialing, or practice startup processes Interest in leadership, operations, or business development