Procurement Assistant
SmoothMoves, Inc.Quezon City, Metro Manila, Philippines30+ days ago
Job type
- Quick Apply
Job descriptionSources multiple quotations for IT hardware, software, and licenses; nationwide office supplies / consumables; and HR, Site Prep, and other IMC departments’ requirements, ensuring competitive pricing and product quality. Engages in price and term negotiations to secure the most favorable deals without compromising quality. Ensures stock levels are sufficient and assists in managing incoming and outgoing inventory, including physical stock validation if needed. Evaluates vendor legitimacy through background checks, BIR, business permits, and technical certifications to ensure compliance and reliability. Issues official Purchase Orders (POs) via ERP systems, communicates with vendors and internal requesters, and ensures timely acknowledgement and delivery tracking. Uploads documentary requirements and ensures vendor profiles are complete, updated, and compliant with procurement policies. Coordinates with vendors to confirm estimated time of arrival (ETA) and proactively follows up on delays or issues. Liaises with Finance, Legal, IT, and Operations for procurement-related tasks such as contract validation, payment coordination, and technical specification clarification. Responds swiftly to last-minute or emergency procurement requests critical to operations, ensuring minimal disruptions. College Graduate of 4 years degree in Business field. With 2-3 years of procurement experience. With a background in both soft services and Hard services (engineering / architecture) procurement. Willing to be assigned On-site in East Avenue, Diliman, Quezon City
Duties & Responsibilities :
Receives and Reviews Purchase Requisition (PR)
- Requests verify the completeness and accuracy of the P.R. submitted by various departments before encoding into ERP NetSuite.
Conducts Market Research and Solicits Quotations :
Negotiates with Vendors for Cost Optimization :
Oversees and Coordinates with Warehouse / Inventory Team :
Conducts Vendor Accreditation and Due Diligence :
Handles PO Generation and Communication :
Supports Vendor Enrollment in NetSuite :
Monitors Delivery and Service Lead Times :
Coordinates Cross-Functional Requirements :
Handles Urgent or Emergency Procurement Requirements :
Qualifications :
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Procurement Assistant • Quezon City, Metro Manila, Philippines
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