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Virtual Assistant

Staff4MeMetro Manila, PH

22 days ago

Job type

Quick Apply

Job description

We’re seeking a highly organized and tech-savvy Virtual Assistant to provide administrative, operational, and creative support to a consultancy Principal. This role is ideal for a detail-oriented professional fluent in English and experienced in managing complex schedules, digital files, and client communications. You’ll play a key role in streamlining operations, enhancing productivity, and supporting business growth.

Key Responsibilities

Productivity & Organization

Proactively manage time, priorities, and workflow to support business growth
Maintain structured digital files and client records using Google Drive and cloud tools
Prepare meeting summaries and ensure continuity across client sessions

Calendar & Communication Management

Handle multiple email accounts and calendars across devices

Schedule cross-time zone appointments with precision and buffer awareness

Send reminders, follow-ups, and summaries to keep deadlines on track

Design & Social Media Support

Create branded graphics using Canva

Manage weekly content calendars and track engagement

Respond to prospects via LinkedIn and email to support the sales pipeline

Session & Project Coordination

Record and summarize client sessions using AI tools

Track progress in LMS platforms and update client metrics

Maintain organized portals for client learning and engagement

Operational Efficiency

Suggest improvements to systems and workflows

Handle sensitive client data with discretion and care

Act as a trusted extension of the Principal in client-facing interactions

Schedule Monday to Friday | 8 AM – 6PM PST

Requirements

Fluent English (spoken and written) with clear diction

Experience in consulting, finance, or professional services

3+ years supporting executives with calendar, email, and file management

Proficiency in Google Workspace, Canva, Zoom, Loom, MS Office, Spark

Familiarity with Apple devices (Mac, iPhone)

Strong attention to detail, proactive communication, and customer service mindset

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Virtual Assistant • Metro Manila, PH

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