Junior Administrative Assistant

Job Description

This is a remote position.

Schedule : Flexible during client business hours (Pacific Time – California)

Total Weekly Hours : 20 hours

Our client is seeking a Junior Administrative Assistant to support internal operations for a fast-paced, digital-focused business. You’ll help ensure everything runs smoothly by managing calendars, emails, research, documentation, and light marketing tasks. This is an excellent opportunity for someone tech-savvy, detail-oriented, and proactive—especially if you enjoy working behind the scenes to keep projects on track.

Key Responsibilities

Manage calendars and schedule meetings across time zones

Assist with inbox management and internal team communications

Conduct online research and summarize findings into clear reports

Update CRM and project tools like HubSpot, ClickUp, and Notion

Help draft and edit presentations, reports, and proposals

Assist with digital marketing tasks (e.g., social media scheduling, basic analytics)

Provide light customer support via email or chat as needed

Organize files using cloud-based tools like Google Drive and Dropbox

Requirements

2+ years as a Virtual Assistant, Executive Assistant, or similar role

Experience with onboarding processes and document organization

Excellent written and verbal communication skills (English fluency required)

Highly organized with strong attention to detail

Prior experience in using tools like Google Workspace, Slack, Zoom, ClickUp, HubSpot, etc.

Tech-savvy and quick to learn new platforms

Able to work independently and handle sensitive information with discretion

Flexible and able to cope to client work style

Bonus : Experience supporting tech startups or consulting firms

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

ZR_28867_JOB

Requirements

Advanced proficiency in QuickBooks Online HR experience with an AU-based client / company Strong understanding of Australian bookkeeping practices, including BAS Excellent communication and documentation skills Detail-oriented, self-managed, and highly organized Ability to proactively identify and solve problems Previous experience supporting trade businesses is a strong advantage Independent Contractor Perks Permanent remote role with a collaborative team culture Opportunity to make a meaningful impact on business growth and stability Access to backup support and documented processes for smooth operations Be part of a company that values proactive communication and reliability Immediate hiring ZR_24527_JOB