Schedule Coordinator & Clinical Utilization Specialist (US Wellness Industry)

Description

Work Arrangement : Fully remote, Flexible Schedule (requiring coordination across different time zones and departments. Occasional work outside of regular business hours may be necessary, depending on patient and staff needs.)

Job Type : Full-time, Independent Contractor.

Work Schedule : 40 hours per week, TBD

Locations : Remote, open to candidates worldwide

About Pearl Talent :

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for :   Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Company :

The Company is a global company, with a long-term vision and rapid growth, offers extensive benefits including Medical & Dental Plans, Life Insurance for eligible spouses and children, Health Care Flexible Spending, 401-K contributions, Dependent Care, and Paid Time Off. Employees enjoy a high degree of autonomy, comprehensive training, and ample opportunities for career growth. With the chance to shape and impact the future of health-technology, it presents a dynamic environment for those looking to make a difference.

Role Overview :

We are seeking a highly organized and detail-oriented individual to fill the role of Scheduling Coordinator & Clinical Utilization Specialist. This position is critical in ensuring the optimal scheduling of patients and clinical staff to maximize productivity and efficiency. You will oversee the use of our (Athena) EMR system for scheduling and managing the influx of incoming events. This role requires close collaboration with both the logistical and sales teams to align with our patient care and business goals.

Key Responsibilities :

• Schedule Management & Optimization : Monitor and adjust provider schedules to balance availability, patient load, and clinical priorities, collaborating with PTs and staff to accommodate patient needs.
• Event Resourcing & Coordination : Serve as the main point of contact for event resource inquiries, managing scheduling conflicts and coordinating between clinical, sales, and administrative teams.
• Proactive Scheduling & Adjustments : Oversee daily, weekly, and monthly schedules, managing urgent care, cancellations, and adjustments while ensuring continuity of care.
• Compliance, Reporting & Efficiency : Track adherence to scheduling policies, prepare reports for the VP of Clinical Services, and recommend adjustments to improve staff productivity and operational efficiency.
• Collaboration & Resource Coordination : Partner with sales and administrative teams to manage resources, coordinate telehealth appointments, and support the VP in staffing and schedule optimization.

Week 1 – Immediate Tasks & Onboarding :

Requirements

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Benefits

Benefits

Compensation Package :

Our Recruitment Process :

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl