HR Employee Relation Staff

Job Summary :

The Employee Relations Staff is responsible for promoting a positive work environment by ensuring that company rules and regulations are strictly implemented and adhered to by all employees. This role involves monitoring employee behavior, addressing workplace issues, handling employee concerns, and ensuring disciplinary actions are properly implemented. The position also supports the HR Department in developing and maintaining employee relations programs to enhance employee satisfaction and organizational harmony.

Key Responsibilities :

1. Employee Relations and Conflict Management

Monitor employee behavior and ensure compliance with company policies, procedures, and code of conduct.

Address employee concerns, grievances, and workplace conflicts in a professional and timely manner.

Facilitate conflict resolution between employees or between employees and management when necessary.

Provide assistance to HR in conducting investigations and hearings for employee-related issues.

2. Policy Implementation and Compliance Monitoring

Ensure strict implementation and monitoring of company rules, regulations, and policies.

Issue reminders, notices, and memos to employees who violate company policies.

Assist in preparing and serving Notices to Explain (NTE), Warning Letters, and Disciplinary Actions.

Ensure that all disciplinary actions are aligned with company policies and labor laws.

Maintain accurate records of disciplinary actions, NTEs, and incident reports.

3. Disciplinary Actions and Corrective Measures

Monitor and track employee violations and ensure proper disciplinary measures are applied.

Assist the HR Officer in conducting due process for employees who committed violations.

Recommend appropriate sanctions based on the gravity of the offense, ensuring fairness and consistency.

Facilitate documentation and submission of incident reports, NTEs, and other related documents.

4. Documentation and Reporting

Prepare reports regarding employee behavior, violations, and disciplinary actions.

Maintain a database of employee records related to policy violations and sanctions.

Ensure accurate documentation of all disciplinary cases, warnings, and resolutions.

Submit weekly and monthly reports on compliance status and employee relations updates.

5. Employee Engagement and Support

Promote a positive and harmonious work environment to reduce conflict and improve employee satisfaction.

Provide guidance and assistance to employees regarding company policies and procedures.

Assist in employee engagement activities to boost morale and enhance productivity.

Participate in HR meetings and provide insights for improving employee relations strategies.

6. Labor Law and Policy Compliance

Ensure all actions related to employee discipline comply with the Labor Code of the Philippines.

Keep up-to-date with labor laws and company policies to ensure fair and lawful practices.

Provide assistance in labor audits, investigations, and government compliance related to employee discipline.