Administrative Assistant, Construction

ADMINISTRATIVE ASSISTANT, CONSTRUCTION                         www.bhproperties.com COMPANY BH Properties is a p ri v ately held c o m m e rcial r e al es t ate i n v e s t m e nt f irm f ocu s e d on value-add a cqui s itions in office, industrial, retail, and mult i - f am i ly prop e rties throughout t h e W es tern U nited Stat e s, along with investments in distressed debt and ground leases.  The Company is vertically integrated, with offices in Los Angeles, San Francisco, Seattle, Riverside, Phoenix, Dallas, and Houston, and is able to acquire and close transactions without the need for lengthy due diligence periods.  Our 30-year track-record and balance sheet allow us to move quickly and creatively, structuring acquisitions to satisfy sellers’ needs in a highly competitive market.  Today, the Company owns and operates approximately 10M square feet across 18 states.

POSITION The Administrative Assistant, Construction will report directly to the Director of Construction, who is based in Phoenix, Arizona.

LOCATION AND WORK HOURS The ideal candidate will provide virtual support to the Director of Construction from any location throughout the Philippines.

The successful candidate will provide support from 8 : 00 am to 5 : 00 pm, Mountain Standard Time to align with the construction teams’ working hours.

R ESPONSIBILITIES   Including, but are not limited to :   Provide daily administrative support to the Director of Construction.

Manage calendars, schedule meetings, and coordinate appointments with contractors, vendors, and internal teams.

Prepare and organize construction-related documents including contracts, permits, change orders, and reports.

Track project timelines, deliverables, and budgets using project management tools.

Assist in vendor communication and follow-ups to ensure timely execution of tasks.

Maintain organized digital filing systems for construction projects.

Support invoice processing and expense tracking.

Prepare expense reports in an accurate and timely manner.

Prepare presentations, spreadsheets, and reports as needed.

Perform other administrative tasks as assigned.

QUALIFICATIONS   A minimum of three years of full-time work experience is required.

Experience working for a leading construction company is required.

Graduated with honors from a reputable college is a plus.

Solid organizational skills, including the ability to prioritize and multi-task.

Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook.

Ability to communicate effectively and professionally with all levels of the organization and externally with vendors and other outside parties.

Ability to work independently and with minimum supervision.

Ability to work in a fast-paced environment.

Must possess strong work ethic.

Must be a team player.

Yardi experience preferred.

CONSULTING FEE We offer a generous consulting fee & benefits package, along with the opportunity for development and stability within a well-capitalized, entrepreneurial, and growing real estate investment group.

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